Lingnan University Alumni Association (Hong Kong) (LUAA)
Lingnan University Alumni Association (Hong Kong) (LUAA) was founded in the early 40s and was established as a registered society in Hong Kong in April 1960. The mandate of which is to strengthen the bond between Lingnanians, to embrace Lingnan spirit and to serve the community.
Lingnan University Postgraduate Alumni Association (LUPAA)
Lingnan University Postgraduate Alumni Association (LUPAA) is a non‑profit alumni organisation officially recognised by Lingnan University. Its membership includes both current postgraduate students and graduates from master’s, doctoral and advanced programmes at Lingnan University.
Lingnan University Undergraduate Alumni Association (LUUAA)
Lingnan University Undergraduate Alumni Association (LUUAA) was established in early 2021. Our Executive Committee is composed of Undergraduate alumni graduating from various years and faculties. We aim to connect undergraduate alumni through the Association, serving as a bridge between current students and alumni, contributing to our alma mater, and passing on Lingnan’s motto and the spirit of liberal arts education.
We welcome alumni with common study background or interest to form alumni associations (AAs) to strengthen the bonding between fellow classmates and support the development of the alma mater. Interested alumni can make reference to the following procedures on forming an AA.
1. Form an Executive Committee A core group of 3 to 5 alumni are necessary to kick start the establishment of an AA. These core group members may eventually become Executive Committee Members of the association and take up official positions such as Chairman, Vice-Chairman, Treasurer, Secretary, etc.
2. Determine the Nature of the Alumni Association AAs are independent entities from Lingnan University, which could be incorporated as a company limited by guarantee under the Companies Ordinance or registered as a society under the Societies Ordinance of the Laws of the HKSAR Government.
The following table highlights the main differences between a society and a company limited by guarantee.
Memorandum and articles of association as an operational guide for the association
Disadvantages
No separate legal status
Members are personally liable if assets are not sufficient to meet the liabilities
Lack of ready-made rules to follow (Some AAs may write their own constitution.)
Relatively complicated procedures
Higher costs
3.Prepare the Memorandum and Articles of Association (M&A) or Constitution The M&A or Constitution, as the skeleton guiding the AA’s operation, organisation, and development, should consist of the AA’s mission, objectives, organisation structure, membership, roles and responsibilities, etc. The core group members should take the lead to prepare the M&A or Constitution and consult legal advice when needed.
4.Decide the Name of the Alumni Association To reinforce the identity as an AA of Lingnan University, and to appeal to graduates more effectively, we recommend adopting the name of “Lingnan University” in the association’s name. Please note the use of the name of “Lingnan University” is subject to the University’s approval. The procedures of applying for the use of the name “Lingnan University” are as follows:
1
Send the written request for the University’s endorsement to AA’s adopting “Lingnan University” in the association’s name to the Office of Institutional Advancement and Alumni Affairs (OIAAA)
(Email: [email protected] / Fax: (852) 2466-3730 / Address: Room 205/13, 2/F, Wong Administration Building, 8 Castle Peak Road, Tuen Mun, Hong Kong).
2
Enclose the following documents with the request letter:
a) the list of Executive Committee Members of the prospective AA, stating their full name (in both Chinese and English), graduation year, first 3 digits of HKID No., and the position in the AA;
b) the M&A or Constitution of the AA.
With the endorsement letter issued by the University, you could submit the application for registration as a society or a company limited by guarantee under the Ordinances mentioned in item 2.
5.Inform the University
All AAs should inform OIAAA about their establishment and update us with the following information via email ([email protected]) or fax (852 2466-3730) :
- Name of Alumni Association
- List of Executive Committee Members
- Contact Information (including name of contact person, phone, email, AA's website and correspondence address)
► Each AA can also submit the completed AA Contact Update Form to OIAAA, informing the University regarding its establishment or any changes related to the AA itself and/or its respective contact information.
